- Signed Fair Housing Guidelines
- Signed Guidelines used to qualify Residents & Guarantors for Our Rental Homes
- Initialed and Signed Requirements needed to process your Application
- Signed VAR Rental Application
- Clear and readable DMV photo identification
- Proof of all sources of Income, last 3 most current paystubs and last year’s 1040 (tax return), copy of Military orders and LES for military personnel
- Residency Verification Form
- Employment Verification Form
- Picture of Pet
- $50 application fee (Per Adult) in Money Order or Cashier’s Check made payable to Coldwell Banker Elite. Personal checks & cash are not accepted. Applications will not be processed without a processing fee.
- Separate Money Order or Cashier’s Check, made payable to Coldwell Banker Elite, in the amount of one month’s rent for Application Deposit. Personal checks & cash are not accepted.
Checklist Once Application Has Been Approved
Upon approval, I understand it is my responsibility to provide the following:
At time of lease signing:
- Additional Security Deposit (if applicable) – Certified Funds Only
- Pet Fee/Deposit (if applicable) – Certified Funds Only
On Move in Day:
- Full Month’s Rent – Certified Funds Only
- Proof of Insurance
- Proof of Utility connection
- Tenant handbook signature page
- Tenant information sheets
5 days after move-in:
- Property condition report additions
Instructions for Presenting a Rental Application
For All Applications
- All monies must be in certified funds (money order, cashier’s check, certified bank check). Personal checks and/or cash will NOT be accepted.
- Application fee is $50.00 per adult ( age 18 or older).
- All funds must be separate (security dep, application fee, rent) and payable to Coldwell Banker Elite and/or applicants Name.
- A copy of the original application and proof of funds should be sent to the Property Management office by fax: 540.288.1102, or email: firstname.lastname@example.org, for expedited processing. However, original copy of application and certified funds must be sent to the Property Management office (4840 Southpoint Dr., Fredericksburg, VA 22407).
- Copy of DMV issues license/ID Card.
- Agents business card must be attached to the application.
For Property Managed Properties (in addition to 1-7 above)
- Residency and Employment verification forms must be complete for each applicant.
- Present latest 3 paystubs/ pay statements with application. If self-employed, provide 1099, Schedule K and/or 1065 and Schedule C (if applicable) for last 2 years.
- Copy of LES and military orders.
Once the Application has been Submitted
- All applications are processed in the order in which they are received, provided that the application is complete. Applications that are sent without funds, or a copy of the funds, will not be processed.
- Processing may take up to 48 business hours for non-property managed properties.
- Property Managed Properties take a bit longer while waiting on the Employment and Residency verification forms to come back.
- If the application is for a home that is not a property managed property, a credit summary will be returned to the Agent who presented the application for processing.
- The credit report itself, will not be given to any Agent or client under any circumstance.
Helpful Tips for Processing
- Ensure that the application is complete, and signed by all applicants.
- Submit the processing fee.
- Verification of Residency and Employment are complete, with contact information (phone & fax) for reaching the applicant’s employer(s).
If you would prefer to print out or download our Property Management Application Package you may do so here: