Rental Application

Application Checklist

  • Signed Fair Housing Guidelines
  • Signed Guidelines used to qualify Residents & Guarantors for Our Rental Homes
  • Initialed and Signed Requirements needed to process your Application
  • Signed VAR Rental Application
  • Clear and readable DMV photo identification
  • Proof of all sources of Income, last 3 most current paystubs and last year’s 1040 (tax return), copy of Military orders and LES for military personnel
  • Residency Verification Form
  • Employment Verification Form
  • Picture of Pet
  • $50 application fee (Per Adult) in Money Order or Cashier’s Check made payable to Coldwell Banker Elite. Personal checks & cash are not accepted. Applications will not be processed without a processing fee.
  • Separate Money Order or Cashier’s Check, made payable to Coldwell Banker Elite, in the amount of one month’s rent for Application Deposit. Personal checks & cash are not accepted.

Checklist Once Application Has Been Approved

Upon approval, I understand it is my responsibility to provide the following:
At time of lease signing:

  • Additional Security Deposit (if applicable) – Certified Funds Only
  • Pet Fee/Deposit (if applicable) – Certified Funds Only

On Move in Day:

  • Full Month’s Rent – Certified Funds Only
  • Proof of Insurance
  • Proof of Utility connection
  • Tenant handbook signature page
  • Tenant information sheets

5 days after move-in:

  • Property condition report additions

Instructions for Presenting a Rental Application

For All Applications

  1. All monies must be in certified funds (money order, cashier’s check, certified bank check). Personal checks and/or cash will NOT be accepted.
  2. Application fee is $50.00 per adult ( age 18 or older).
  3. All funds must be separate (security dep, application fee, rent) and payable to Coldwell Banker Elite and/or applicants Name.
  4. A copy of the original application and proof of funds should be sent to the Property Management office by fax: 540.288.1102, or email:, for expedited processing. However, original copy of application and certified funds must be sent to the Property Management office (4840 Southpoint Dr., Fredericksburg, VA 22407).
  5. Copy of DMV issues license/ID Card.
  6. Agents business card must be attached to the application.

For Property Managed Properties (in addition to 1-7 above)

  1. Residency and Employment verification forms must be complete for each applicant.
  2. Present latest 3 paystubs/ pay statements with application. If self-employed, provide 1099, Schedule K and/or 1065 and Schedule C (if applicable) for last 2 years.
  3. Copy of LES and military orders.

Once the Application has been Submitted

  • All applications are processed in the order in which they are received, provided that the application is complete. Applications that are sent without funds, or a copy of the funds, will not be processed.
  • Processing may take up to 48 business hours for non-property managed properties.
  • Property Managed Properties take a bit longer while waiting on the Employment and Residency verification forms to come back.
  • If the application is for a home that is not a property managed property, a credit summary will be returned to the Agent who presented the application for processing.
  • The credit report itself, will not be given to any Agent or client under any circumstance.

Helpful Tips for Processing

  • Ensure that the application is complete, and signed by all applicants.
  • Submit the processing fee.
  • Verification of Residency and Employment are complete, with contact information (phone & fax) for reaching the applicant’s employer(s).


If you would prefer to print out or download our Property Management Application Package you may do so here: 

Complete Rental Application below completely: